The ultimate guide to seamless IT migration

IT migration is an important process for organizations looking to update and improve their infrastructure to stay current with the demands of the rapidly changing digital world. A successful IT migration can lead to improved performance, increased efficiency and greater security. At the same time, the migration process can also be challenging and complex. This complexity can create risks and disruptions to daily operations.

Fortunately, IRENT is here to help organizations plan, execute and support IT migration projects. With our extensive experience, flexible solutions and high-quality equipment, we can help organizations make their migration process run smoothly and minimize risks. 

On this page you can read all about:

  1. The benefits of IT migration.
  2. The steps for a successful migration
  3. The differences between cloud and on-premises migration
  4. Minimizing downtime
  5. The role of hardware as a service 

We also highlight our additional services and how they can support your business during an IT migration. Read on to discover how IRENT can help you every step of the IT migration project.

The benefits of IT migration

Why is it important to regularly update your IT infrastructure?

Regularly updating your IT infrastructure can feel like a burden. It takes time and money, and these are costly items for any business. Nevertheless, it is very important to regularly update this IT infrastructure. This is because it offers a number of significant benefits to your organization. 

  • Improved performance: New hardware and software often have better performance than older systems. By migrating regularly, you can ensure that your IT infrastructure is always up-to-date and delivering the best performance.
  • Better security: Older systems are often more vulnerable to cyber attacks and data breaches. By migrating to newer systems, you can ensure that your security is up to date and your sensitive information remains protected.
  • Cost savings: New systems are often more efficient and energy efficient than older systems. This can lead to long-term cost savings.
  • Better integration: New systems are often better integrated with other systems, making your IT infrastructure work better and your processes run more smoothly.
  • Better user experience: New systems often offer more functionality and are more user-friendly than older systems. This can lead to a better user experience for your employees and customers.

Roadmap for a successful IT migration

How do you prepare your organization for a migration and what steps should be taken?

A successful IT migration requires good preparation and tight planning. Below we have outlined a short plan of 7 steps you can follow to achieve a successful migration.

  • Step 1: Draw up a migration plan

Determine exactly what needs to be migrated and which systems and processes are involved.

  • Step 2: Identify risks

Conduct a risk analysis to identify potential risks and measures to mitigate them.

  • Step 3: Assemble a migration team

Assemble a team responsible for the migration and ensure that all key stakeholders are involved.

  • Step 4: Test the migrationĀ 

Perform a test migration to see if all systems and processes are working properly.

  • Step 5: Perform the migration

Perform the migration according to the migration plan and ensure minimal downtime.

  • Step 6: Test the new systems

Test the new systems to see if everything is working properly and ensure that any issues are resolved as soon as possible.

  • Step 7: Train the usersĀ 

Train your employees and customers to make sure they can make the best use of the new systems.

Cloud migration vs. on-premises migration

What are the differences and which solution is best for your organization?

When it comes to a network migration, you can choose between a cloud migration or an on-premises migration. Below, we discuss the differences between these two options.

Cloud migration

In a cloud migration, you move your IT infrastructure to the cloud. This has several advantages, including:

  • Scalability: With a cloud migration, you can easily scale up and down depending on your needs. This allows you to save costs and pay only for what you use.
  • Flexibility: With a cloud migration, you have the ability to access your IT infrastructure from any location. This can be useful if your employees work remotely or if you operate internationally.
  • Continuity: With a cloud migration, you are less dependent on hardware and physical locations, reducing your risk of downtime or outages.
  • Security: Cloud providers often have advanced security measures, making your IT infrastructure better protected against cyber attacks and data breaches.

On-premises migration

With an on-premises migration, your IT infrastructure remains on-premises and you perform the migration on your own hardware. This has several advantages, including:

  • Control: With an on-premises migration, you retain full control of your IT infrastructure and can fully customize it to meet your own needs.
  • Security: With an on-premises migration, you can decide what security measures to take and how to protect your IT infrastructure from cyber attacks and data breaches.
  • Cost: With an on-premises migration, you have less to deal with subscription costs and can decide when to replace and upgrade hardware.

Ensure minimal downtime during your IT migration

How can you ensure a smooth transition without affecting your productivity?

One of the main challenges during an IT migration is minimizing downtime. Below we discuss some tips for making this happen:

  • Plan the migration carefully: Make sure your migration plan is detailed and that you have gone through all possible scenarios.
  • Make use of redundant systems: Make sure you have redundant systems in place so that your IT infrastructure continues to work if a problem occurs.
  • Test the migration: Perform a test migration to see how your IT infrastructure will work after the migration and to identify any problems.
  • Work outside business hours: Schedule the migration outside business hours so employees don’t suffer downtime and your productivity doesn’t suffer.
  • Communicate clearly: Make sure your employees are aware of the migration and communicate clearly about the expected downtime and any measures they can take.

The importance of risk analysis in IT migration

How do you identify and mitigate the risks of a migration?

A risk analysis is an important part of an IT migration. It allows you to identify potential risks and take measures to mitigate them. When performing the analysis, it is important to pay attention to the following things:

  • Identify the risks: List all potential risks that could occur during the migration, such as data loss, downtime and security breaches.
  • Determine the impact of the risks: Indicate the impact of each risk on your organization. Consider financial costs, reputational damage and loss of productivity.
  • Estimate the probability of each risk: Indicate how likely each risk is to occur.
  • Determine what measures you can take: Consider what measures you can take to mitigate or eliminate the risks. Consider backup and recovery solutions, redundant systems and security measures.
  • Create a plan: Create a plan that outlines what measures you will take and how you will deal with the risks you cannot prevent. Make sure your plan is detailed and that you notify everyone involved.

Data management throughout IT migration

How can you keep a grip on securing important data during migration?

  1. Data loss during IT migration

One of the biggest risks of IT migration is the loss of important data. This can happen as a result of several factors. These include improper data migration, inadequate data security during the migration process, and unexpected errors during migration. To reduce these risks, it is important to have a well thought out and thorough data management plan in place before the migration begins.

  1. Backup and recovery

An important part of data management is having a backup and recovery plan. This ensures that data lost during the migration can be quickly restored. It is important to have regular backups of all data before the migration begins and to test these backups to ensure that the data is stored correctly and can be recovered quickly.

  1. Data security

Another important aspect of data management is ensuring data security during the migration process. It is important to ensure that data is properly secured and encrypted during the migration process to prevent unauthorized access to data. In addition, you must also ensure that data is secured at the new location by implementing appropriate security measures, such as firewalls and antivirus software.

  1. Data mapping and validation

Data mapping and validation are important parts of the data management process. It is important to know what data needs to be migrated and where the data is located before the migration begins. In addition, the data must be validated to ensure that the migration has been done correctly and that the data has been transferred correctly.

  1. Testing

Finally, it is important to conduct extensive testing to ensure that the migration has been successful and that all data has been transferred correctly. Testing should include various scenarios, such as testing the performance, integrity and security of the data. Running tests can help identify and resolve any issues before the migration is completed.

The role of hardware as a service in IT migration

How can hardware as a service contribute to a successful migration?

Hardware as a Service (HaaS) is a model where organizations can rent hardware instead of buying it. This offers many benefits, including flexibility, lower costs and less financial risk. With HaaS, you pay a monthly fee for the use of the hardware, including maintenance, service and support. This allows you to quickly and easily add or remove additional hardware, depending on your needs.

A key benefit of HaaS in IT migration is that it helps you avoid the costs and risks of buying hardware. Instead of investing in expensive hardware that quickly becomes obsolete, you can rent hardware that is always up-to-date. This means you don’t have to invest in new hardware when it becomes obsolete, but can always use the latest technology. This makes it easier to upgrade and keep up with your IT infrastructure.

Another advantage of HaaS in IT migration is that it offers flexibility. During a migration, you often need additional hardware temporarily to ensure a smooth transition. With HaaS, you can easily add and remove additional hardware once the migration is complete. This means you don’t have to invest in hardware you only need during the migration, saving you costs.

In addition, HaaS also offers maintenance, service and support benefits. With HaaS, it is the vendor’s responsibility to maintain and repair the hardware if needed. This means you are not responsible for maintaining the hardware yourself, which saves time and money. In addition, the vendor often provides support in setting up the hardware and troubleshooting any problems.

At a glance: here’s how our services support during IT migration

It may be clear by now that IRENT’s services are unburdening during – and after – an IT migration. To provide additional insight into exactly what this looks like for each service, we have listed them for you.

During the IT migration, it is important to make sure that all the data you migrate with you is secure. Indeed, when renting IT equipment, there may be sensitive information stored on the devices. Destroying this data is therefore very important to prevent this information from falling into the wrong hands. IRENT offers data destruction in accordance with AVG/GDPR legislation, so as a company you are assured of optimal data destruction.

IRENT offers flexible hardware support contracts for IT infrastructure. From 24/7 support to customized contracts from as little as 1 month. The various service levels ranging from mission critical support to standard support. This flexibility in support can help during IT migration by providing fast and effective support in case of any problems or failures.

IRENT’s specialized consultants and engineers can assist organizations with specific knowledge and expertise at the time of need. During IT migration, this service can be invaluable as our certified specialists can help organizations with Rack & Stack installation, configuration & implementation. But also with migration, design, guidance, training and documentation. This can help your organization make the migration run more smoothly and avoid any problems.

Technological IT developments are ongoing. To remain compliant at all times, it is sometimes necessary to replace IT equipment. IRENT offers a buyout and buyback service, whereby organizations can sell their current IT equipment and receive the maximum value for their equipment. IRENT handles de-installation, certified data destruction and transportation. This service can help organizations cover the cost of migration to reduce the impact on the budget.

  • Management & Maintenance

During IT migration, managing and maintaining the IT infrastructure can be a challenge. With IRENT’s Management & Maintenance service, an organization can hassle-free hand over the management and maintenance of their IT infrastructure to a specialized party. This allows an organization to fully focus on the core business and save time and money of the internal IT team. This can help organizations run a smoother migration as they can focus on the migration itself and spend less time managing and maintaining the IT infrastructure.


A successful IT migration is essential to maintaining a modern and secure IT infrastructure. By following a detailed roadmap, performing a thorough risk analysis and ensuring proper post-migration support, you can ensure that your IT infrastructure continues to run smoothly. 

Wondering how we can help your organization? Then feel free to contact us for more information.